Committee Travel and Accommodation Reimbursed in 2025
Six paid Asset Consulting invoices, three trips, and what the committee minutes do and don't show
In this video, I review six Asset Consulting invoices paid by the Corporation in 2025 to reimburse travel, accommodation, and meals for two Ordinary Committee members, based on the invoice PDFs and committee meeting minutes available to owners at the time of recording.
I prepared a simple Excel summary from the invoice PDFs in the Whittles Owner Portal, with a focus on four things:
- how much was paid across the 2025 year,
- which trips the invoices relate to,
- whether a committee motion approving each trip is on the record, and
- whether the GST treatment on each invoice matches the GST shown on the underlying tax invoices.
What this video covers
A walkthrough of the Excel summary prepared from the six 2025 invoices available in Whittles Owner Portal
Total 2025 reimbursed to Asset Consulting for travel, accommodation, and meals: $8,182.93
Breakdown by trip:
Trip 1 — Feb/Mar 2025 Gribble Mediation: $3,132.81 (invoices 0025, 0028)
Trip 2 — Jun/Jul 2025 AGM: $2,368.07 (invoices 0037, 0041)
Trip 3 — Dec 2025 Gribble Exit: $2,682.05 (invoices 0052, 0061)
Committee motion status (as visible in the minutes available to owners at the time of recording):
Trip 1: no motion located
Trip 2: no motion located
Trip 3: recorded motion — Item 10, Committee Meeting Minutes of 10 November 2025
The 10 November 2025 motion references a “policy” but after reviewing the Community Titles Act 1996, the filed By-Laws (dated 12/11/2025), and Whittles Owner Portal, no written travel policy was located
Section 95 of the Community Titles Act 1996 is discussed in the context of the two Ordinary members disclosing pecuniary interest and refraining from voting on the 10 November motion
Written confirmation from the Presiding Officer and Secretary of the Corporation that these are all the 2025 committee minutes
The upcoming 2026 AGM on 28 April 2026, and the proposed re-election of both Ordinary members
A final flag on GST treatment across five of the six invoices, which does not appear to match the GST shown on the supporting tax invoices
What this post is, and what it is not
This is independent owner-created commentary for transparency. It is not official Corporation, Committee, or strata manager communication, and it is not legal, tax, or financial advice.
I am focusing only on what is visible in the documents available to owners as at the date of recording: the invoice PDFs, the committee meeting minutes, the filed By-Laws, the Community Titles Act 1996, and correspondence with the Presiding Officer and Secretary. If additional supporting documents exist outside what owners can access, that could change what owners can verify from the record set shown.
Corrections and right of reply
If you have supporting records — for example, a written travel policy, earlier committee meeting minutes authorising the first or second trip, or corrected invoice versions — please share them and I will update this post.